GDPR Compliance

Comprehensive implementation of the General Data Protection Regulation. Privacy by design, transparency by default, and demonstrable accountability.

Data Controller: Datlas B.V., Netherlands
EU Representative: Not required (EU-based)
DPO Contact: dpo@datlas.eu
Supervisory Authority: Dutch Data Protection Authority
Registration: Dutch DPA notified
Last Review: January 2025

Compliance Status

Full GDPR compliance through technical and organizational measures, regular audits, and continuous monitoring.

Fully Compliant

All GDPR requirements implemented and verified

DPO Appointed

Qualified Data Protection Officer overseeing compliance

Complete Documentation

Records of processing activities and policies maintained

Regular Audits

Quarterly compliance reviews and annual third-party audits

Data Protection Principles

Implementation of Article 5 GDPR principles with demonstrable compliance measures.

1

Lawfulness, Fairness & Transparency

Article 5(1)(a)

Clear lawful basis for all processing activities

Implementation Evidence:

Documented lawful basis for each processing purpose
Transparent privacy notices and policies
Regular legal basis assessments
Clear consent mechanisms where required
2

Purpose Limitation

Article 5(1)(b)

Data processed only for specified, legitimate purposes

Implementation Evidence:

Purpose-specific data collection
No further processing beyond stated purposes
Regular purpose review and validation
Purpose-based access controls
3

Data Minimization

Article 5(1)(c)

Only necessary data collected and processed

Implementation Evidence:

Minimal data collection forms
Regular data necessity audits
Automated data reduction processes
Purpose-driven data retention policies
4

Accuracy

Article 5(1)(d)

Accurate data with correction mechanisms

Implementation Evidence:

Data validation at collection
Self-service correction tools
Regular data quality checks
Immediate rectification processes
5

Storage Limitation

Article 5(1)(e)

Data retained only as long as necessary

Implementation Evidence:

Automated retention schedules
Regular deletion procedures
Legal hold capabilities
Retention policy documentation
6

Integrity & Confidentiality

Article 5(1)(f)

Appropriate security measures protect data

Implementation Evidence:

Encryption at rest and in transit
Access controls and authentication
Regular security assessments
Incident response procedures
7

Accountability

Article 5(2)

Demonstrable compliance with all principles

Implementation Evidence:

Comprehensive documentation
Regular compliance audits
Staff training records
DPO oversight and reporting

Data Subject Rights Implementation

Automated systems and clear processes ensure all data subject rights are exercised within GDPR timelines.

Right to be Informed

Articles 13 & 14

Clear information about data processing

Implementation:

Comprehensive privacy notices at point of collection

Timeline:

At the time of collection

Automation:

Integrated into all data collection points

Right of Access

Article 15

Obtain copy of personal data and processing information

Implementation:

Self-service portal and formal request process

Timeline:

Within one month

Automation:

Automated data export functionality

Right to Rectification

Article 16

Correct inaccurate or incomplete personal data

Implementation:

Account settings and support ticket system

Timeline:

Without undue delay

Automation:

Real-time account updates

Right to Erasure

Article 17

Request deletion of personal data

Implementation:

Automated deletion with legal obligation checks

Timeline:

Without undue delay

Automation:

Automated deletion workflows

Right to Restrict Processing

Article 18

Limit processing of personal data

Implementation:

Processing flags and access controls

Timeline:

Without undue delay

Automation:

System flags prevent processing

Right to Data Portability

Article 20

Receive data in machine-readable format

Implementation:

JSON and CSV export functionality

Timeline:

Within one month

Automation:

Automated export generation

Right to Object

Article 21

Object to processing based on legitimate interests

Implementation:

Opt-out mechanisms and manual review process

Timeline:

Immediate for direct marketing

Automation:

Automated opt-out processing

Technical & Organizational Measures

Article 32 GDPR compliance through state-of-the-art technical security and robust organizational controls.

Technical Measures

Encryption

AES-256-GCM for data at rest
TLS 1.3 for data in transit
End-to-end encryption for sensitive communications
Key management with hardware security modules

Access Control

Role-based access control (RBAC)
Multi-factor authentication mandatory
Principle of least privilege
Regular access reviews and certifications

Monitoring

Real-time security monitoring
Comprehensive audit logging
Anomaly detection systems
Automated threat response

Data Loss Prevention

Network-based DLP controls
Endpoint protection and monitoring
Email security and filtering
Cloud access security broker (CASB)

Organizational Measures

Governance

Data Protection Officer (DPO) appointment
Privacy governance committee
Regular DPIA and compliance reviews
Privacy by design methodologies

Training

Mandatory GDPR training for all staff
Role-specific privacy training
Regular awareness campaigns
Incident response training

Documentation

Records of processing activities (ROPA)
Data protection policies and procedures
Vendor management and DPAs
Breach response procedures

Oversight

Regular compliance audits
Third-party privacy assessments
Supervisory authority liaison
Continuous improvement programs

Records of Processing Activities

Article 30 GDPR compliance with comprehensive documentation of all data processing activities.

Customer Data

Account information, usage data, and document metadata for service provision.

Lawful Basis: Contract
Retention: 7 years
Recipients: EU processors only

Analytics Data

Anonymized usage analytics for service improvement and security monitoring.

Lawful Basis: Legitimate Interest
Retention: 25 months
Recipients: Internal teams only

Security Data

Access logs, security events, and audit trails for platform protection.

Lawful Basis: Legitimate Interest
Retention: 3 years
Recipients: Security team only

Processing Activity Documentation

Article 30(1) Requirements:

Controller name and contact details
DPO contact details
Purposes of processing
Categories of data subjects and data
Categories of recipients

Additional Documentation:

Third country transfers and safeguards
Data retention time limits
Technical and organizational measures
Data Processing Impact Assessments
Joint controller arrangements

Data Breach Response

Articles 33 & 34 compliance with automated detection, documented procedures, and timely notification processes.

<15min

Detection

Automated monitoring systems detect potential breaches

< 1hr

Assessment

Risk evaluation and severity classification

< 72hr

Authority Notification

Dutch DPA notification if high risk threshold met

< 72hr

Data Subject Notification

Direct communication if high risk to rights and freedoms

Breach Response Procedure

Immediate Response (0-24 hours):

1
Automated detection and alert generation
2
Incident response team activation
3
Containment and impact assessment
4
DPO notification and risk evaluation

Follow-up Actions (24-72 hours):

5
Supervisory authority notification if required
6
Data subject notification if high risk
7
Detailed investigation and forensics
8
Remediation and prevention measures

GDPR Compliance Questions?

Our Data Protection Officer and compliance team are available to address any questions about our GDPR implementation.

Data Protection Officer

dpo@datlas.eu

Supervisory Authority

Dutch Data Protection Authority

Documentation

Available upon request